Moving company accounting.
Local and long-distance moving books — fuel cost tracking, crew payroll with overtime, truck depreciation, and the DOT-compliance reporting your auditor will ask for.
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Moving has two financial pressures most owners underestimate: fuel as a percentage of revenue (often 8–15%), and crew labor that has to be tracked correctly under DOT hours-of-service rules. Get either wrong and the math on whether a job was profitable becomes a guess.
We work with local residential movers, long-distance carriers, and commercial relocation specialists.
What we handle
- Job-level P&L — fuel, labor (with burden), supplies, truck cost per move.
- Crew payroll with DOT hours tracking and proper overtime.
- Truck depreciation — Section 179, bonus depreciation, IFTA fuel tax filings.
- DOT compliance reporting support — book records that match the regulatory data.
- Damage claims tracked as separate cost category for actual margin reporting.
A long-distance moving company priced jobs off a $4.10/gallon diesel assumption. Actual quarterly average over 18 months was $4.62. Margin on every job was 3.5 points lower than the bid math implied. Quarterly fuel review now sets pricing standards each cycle.
If you do local-only with under 3 trucks, monthly bookkeeping is the right baseline.
If you do long-distance, DOT and IFTA filings need to be coordinated with your books.
If you scale past 5 trucks, job-level cash flow projection helps.
Real margin per move, fuel tracked, DOT-friendly records.
From $600/month.
Frequently asked questions
IFTA filings?
We track miles per state and gallons purchased per state, then file the quarterly IFTA return. Coordinated with the bookkeeping engagement.
Software?
SmartMoving, MoversSuite, Vonigo — depends on scale. We sync to QuickBooks.
Damage claim accounting?
Tracked as a separate operating expense, broken out from regular cost of service so your true gross margin is visible.
Workers comp?
Class 7219 (Trucking) is typical for crews. We provide audit-ready wage reports.