Pool and spa service accounting.
Seasonal revenue, recurring maintenance contracts, chemical inventory, and the cash-flow planning for businesses where summer pays for the year.
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Pool service is the most seasonal home service in Colorado. Seven months of intense work, five months of slow. The accounting question that defines whether a pool service makes it: are you saving from summer to fund winter, and are you accounting for prepaid annual contracts as deferred revenue?
We work with residential pool maintenance, commercial pool service, and installation/repair specialists.
What we handle
- Recurring contract revenue with deferred handling for annual prepays.
- Chemical inventory tracked at month-end so COGS reflects actual use.
- Tech payroll with route time and weather handling.
- Equipment depreciation on trucks, leak detection, vacuum systems.
- Cash flow projection — 6-month rolling so winter is funded.
A pool service collected $180K in March prepays for annual maintenance plans. Without deferred revenue accounting, March looked exceptional. With it, revenue was recognized monthly through the season and matched actual labor — and the slow-season cash position was visible from June onward.
If you sell prepay annual plans, deferred revenue is required.
If you carry chemical inventory above $5K, monthly inventory adjustments belong in your close.
If you scale past 3 trucks, cash flow projection becomes critical.
Real revenue per month, real margin per route, real plan for winter.
From $400/month for small pool services.
Frequently asked questions
Software?
Skimmer, Pool Service Pro, Service Autopilot. We reconcile monthly to QuickBooks.
How do you handle leak repair revenue?
Recognized when the work is performed. If a deposit is collected, deferred until completion.
Tech 1099 vs W-2?
Almost always W-2 if they work routes you assign. We screen at engagement.
Cash flow planning?
We run a 6-month rolling forecast each fall and spring so you know exactly how much cash to land on March 1.