Videographer and video production accounting.
Project billing, equipment-heavy depreciation, contractor pay for crew, and the deferred revenue accounting that keeps long-cycle projects honest.
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Video production runs on long projects — sometimes 4–12 weeks from booking to delivery. Revenue arrives as deposit + milestones + balance. Equipment is heavy (cameras, lenses, lighting, audio, drones). Crew is often 1099 contractors. Each piece of the framework matters.
We work with wedding videographers, commercial production companies, and content studios.
What we handle
- Project billing as deferred revenue until milestones met.
- Equipment depreciation — Section 179 on cameras, drones, audio.
- Contractor pay — 1099 management for crew with W-9s.
- Travel deductions.
- S-corp election at $80K+ net.
A commercial video production company billed three milestones on a $48K project (50% deposit, 30% rough cut, 20% final). They were booking each as revenue at billing. The proper treatment: deferred until each milestone's deliverable was complete and accepted. The book picture matched delivery once we set it up correctly.
If you do under 10 projects/year, simple Schedule C is fine.
If you have a contractor crew, 1099 management at year-end matters.
If you net $80K+, run S-corp math.
Real per-project margin, equipment captured, crew paid right.
From $350/month for solo videographers.
Frequently asked questions
Drone Section 179?
Yes, qualifying equipment expensed in year 1.
Software?
HoneyBook, Bonsai, Iris Works. Sync to QuickBooks.
Crew 1099?
Generally yes if they bring their own gear and have other clients. Contract documentation helps.
Sales tax?
Service generally not taxable. Physical media (drives delivered to client) can be taxable on materials portion.