Web and app developer accounting.
Project billing, retainer revenue recognition, contractor and offshore team management, and the S-corp election for solo devs and small shops.
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Software services have a deceptively clean revenue picture. Most of the complexity is on the cost side — software stack subscriptions, contractor pay (often offshore), client-pass-through services like AWS or Vercel, and travel for in-person discovery. The deductions are real but they require collection.
We work with solo developers, small dev shops, and product-focused agencies.
What we handle
- Project billing with milestone-based deferred revenue.
- Retainer revenue recognition by month.
- Contractor management — W-9 / W-8BEN, year-end 1099-NEC.
- Software stack tracking — categorized monthly review.
- Pass-through hosting separated from agency revenue.
A 4-person dev shop had $11K/year in unused software subscriptions still auto-renewing. Quarterly stack review is part of our standard close. Recovery in year 1 paid the bookkeeping fee 8x.
If you do project work, milestone-based deferred revenue is required.
If you have offshore contractors, W-8BEN handling matters.
If net above $80K, S-corp election.
Real per-project margin, software stack clean, contractor pay handled right.
From $300/month for solo, $500+ for shops.
Frequently asked questions
Foreign contractor 1099?
No — non-US persons working outside the US receive no 1099-NEC. Form W-8BEN documents the relationship.
Software?
QuickBooks Online + a CRM. Plus all the dev tools (we know they add up).
Project billing?
Milestone-based deferred revenue.
S-corp?
Math at $80K+ usually wins.